5 Reasons Your Warehouse Needs a Backup Printing and Labeling Solution
Contributor: Brother Mobile Solutions
Warehouses and distribution centers today are faster and more productive than ever, thanks to advanced warehouse technology, automation, and improved training. With increased production, however, comes higher quotas and more pressure to perform. And as industry competition increases, shipping windows get smaller, customer expectations grow, and the margin for error continues to shrink.
Be ready for anything
One great way to ensure continued efficiency in warehouse operations is to eliminate potential obstructions by having a backup printing and labeling solution ready to go.
Delaying action until your primary printer fails will guarantee hours of downtime and production loss — at a minimum. And repairing or replacing your main printer could be more complicated than it seems, with potential delays and difficulties such as:
- Out-of-stock parts or replacement printers
- Supply chain disruptions and other shipping complications
- New training required for new equipment
Proactive planning is essential in warehouses and distribution centers, where printing problems can have an outsized effect on operations.
5 benefits of having a backup warehouse printer
The potential for process bottlenecks is reason enough to have a backup printer ready to go, but secondary solutions have a lot more to offer, especially in warehouses where printing needs are both constant and crucial.
Here are five ways your warehouse can benefit from a backup:
- Mitigating risks of equipment failure
Wear and tear, software glitches, and maintenance issues can cause warehouse printers to fail without warning. Without a backup, a single point of failure can halt the labeling process and cause shipping delays. In a recent warehouse survey, 28 percent of respondents said that label-printing problems had cost them a whole day of downtime within the previous six months.1 With a secondary printer in place, staff can seamlessly switch to the backup, minimizing downtime and maintaining productivity.
- Increasing responsiveness and flexibility
Warehouses often face dynamic and unpredictable conditions, such as spikes in order volume or unexpected inventory arrivals. And even anticipated sales events and holiday rushes can overwhelm an otherwise adequate printing system. Having the capability to print warehouse labels on-demand and at multiple locations is crucial, and a backup printing solution enhances your ability to scale operations during those high-volume periods.
- Accuracy and compliance
Label accuracy and readability are essential for both compliance and quality control. Labeling mistakes and unscannable barcodes can lead to shipping errors, product recalls, and regulatory and compliance fines. 76 percent of the warehouse managers surveyed said they had experienced rejected deliveries due to unreadable barcodes.1 A backup printing solution helps guard your business against mistakes, delays, and fines — and helps you maintain top performance.
- Versatile printer capabilities
Different areas of the warehouse require different printer capabilities: packing slips, pallet labels, shelf labels, rack labels, safety labels, and more. Mobile printers can add efficiency to your operations, as they may be mounted on forklifts or other picking equipment. Staff can also use portable solutions to label items directly — at the receiving dock, during picking, in storage areas, or at dispatch points — increasing responsiveness everywhere. You can ship more, get out the door faster, and even take advantage of the ultimate problem-solver: a reliable mobile printer on the road.
- Cost management
Printer problems often cause shipping delays, which can easily translate to lost sales both now and into the future. A backup printing solution helps protect a business’s cash flow — but think bigger. Reduced downtime and increased productivity can have a positive effect on the bottom line. And having multiple options available can enable your procurement professionals to negotiate better pricing and terms with your suppliers.
What to look for in a backup warehouse printer
- Ease of use: Warehouse efficiency requires printers that are simple for workers to load, operate, and maintain.
- Printer lifespan: Reliable performance over long periods of extended use will minimize risk and maximize the value of your investment.
- Suitability for any environment: Rugged, mobile printers can increase efficiency with their performance in harsh environments. Warehouse printers must be able to withstand notoriously tough conditions, especially in or near loading docks where temperatures can vary wildly.
- Barcode print quality: Unscannable barcodes on printed labels can result in decreased customer satisfaction, returned shipments, chargebacks, fines, and productivity loss. 57 percent of warehouse respondents reported that their greatest waste of time is unscannable labels that result in returns for re-labeling.1
- Simple integration: A backup printer must be compatible with existing Warehouse Management Software (WMS) and should include simple label design software.
- Flexibility: A backup printer should cover most, if not all of your use cases. Look for broad printing and label support — and user-friendly software to ensure maximum utility and flexibility.
Insist on a supplier with rock-solid customer support
“Printer fatigue” is on the rise among warehouse operations teams as a result of printer failures, unresponsive tech support, and inadequate responses.
Brother Mobile Solutions has provided over a century of “At-your-side” customer support, with a printer lineup is backed by industry-leading warranties. Brother Mobile Solutions’ products are designed with you in mind, and offer the added convenience of seamless system integrations. https://brothermobilesolutions.com/
Share on Socials!
MARK Display From ProGlove Now Available for Short Ranges
New Wheels for Ergonomic & AGV Applications
Big Ass Fans Introduces Hornet Fan
Leaders in Material Handling
• Bishamon
• Gorbel
• Herkules Equipment Corporation
• Nilfisk
• Tennsco